REGISTRATION

Registration is NOW open!

Registration Fees

The early rate fees are available until Friday 8th April 2022.

The registration fee for physical attendance includes:
• Attendance at all Congress sessions and entry to the exhibition hall
• All congress materials
• Daily refreshment breaks and a lunch
• Attendance at the Welcome Reception

The registration fee for virtual attendance includes: 

• The ability to attend the conference virtually and present accepted abstracts at all symposia.

Early Registration Fees
Please Note: early registration fees are only available for those who register and make full payment before the early registration deadline of 8th April 2022.
If you register and do not make payment by the early registration deadline you will be invoiced for the late registration fee.

Member Registration Fee
Only members of SPHNC (personal/institutional), BHL & NATSCA are entitled to this discounted rate.  Please note that you may be asked to provide a document for proof.

Student Registration Fee
Only delegates who are students are entitled to this discounted rate.  Please note that you may be asked to provide a document for proof.

Group Bookings
If you wish to register a group of 10 or more delegates, please contact us by email at SPNHC2022@in-conference.org.uk.

Social Functions
Any further social functions are bookable through the registration page and are priced at:
Ceilidh night: £35
Pub Quiz: £25
Conference Dinner: £75

Field Trips
Field trips will take place on Sunday 5th June.  They can be booked when registering and are at an additional cost.  Please click here to learn more about the field trips.

Collection Tours
Tours of the collections at National Museums Scotland and Royal Botanic Gardens Edinburgh on will be available to book. Information about tours will be available soon.

Workshops
Information about workshops will be available soon.

Certificates of Attendance
Delegates will be provided with a certificate of attendance on completion of the conference evaluation form.

Terms and Conditions

Terms & Conditions

Payment of Registration Fees
Full payment must be made by credit/debit card at the time of registering.

Cards accepted are VISA, Visa Debit and MasterCard, unfortunately we cannot accept American Express or Maestro.

Full payment must be received in full prior to the conference. If you register at the early registration rate, payment must be received in full by the Early Registration deadline. If payment is not received at this time, your registration rate will automatically be changed to standard registration and the higher fee will be due.

On receipt of your registration form, a confirmation email and receipt will be sent to you by the conference organisers. If you have not received this within 5 working days of registering, please contact the conference organisers by emailing spnhc2022@in-conference.org.uk

STANDARD CANCELLATION TERMS

All alterations or cancellations to your registration must be made in writing and will be acknowledged by email. Notification should be sent to spnhc2022@in-conference.org.uk

An administration charge of £50.00 will be made to any participant cancelling before Friday 22^nd April. Cancellations received after Friday 22^nd April will be required to pay a full registration fee. However, if you are unable to attend, substitutes are welcome at no additional cost.

By submitting your registration you agree to the terms of the cancellation policy.

COVID CANCELLATION TERMS

Conditions that apply to cancellations and substitutions due to COVID-19 are listed below.

All other cancellations will be subject to the standard cancellation policy.

Registration changes

Delegates who are unable to attend the Conference due to their location in a declared COVID-19 hot spot will be automatically transferred to become virtual delegates (only symposia and the opening plenary will be available virtually). It is the responsibility of the individual to contact the conference organisers (in writing) if they are affected by a local lock-down, no refund will be applicable to no shows.

Substitutions

Substitutions are allowed for delegates. Please notify the SPNHC 2022 secretariat in writing if substitutions are required.

Substituting a presenting author with an alternative person (one of your co-authors only) is acceptable and should be notified to spnhc2022@in-conference.org.uk

No Shows will NOT be refunded.

ACCOMMODATION 

Please thoroughly check the cancellation policy with your selected hotel prior to booking.

We recommend that all attendees consider travel insurance.

Liability
By no means shall SPNHC 2022 be held liable, either directly or indirectly, for any problematic issue that may occur within the framework of the conference and its organisation, not only with respect to the organisers but also with respect to third parties (airline companies, hotels, transportation, taxis, etc.) while in the performance of duties or services even indirectly related to the conference.

This contractual liability exemption clause is equally valid in case of an event of force majeure which leads to the disruption and/or the partial or complete cancellation of the conference programme, for reasons not attributable to SPNHC 2022. An event of force majeure is defined as an unforeseen and exceptional event – be it climatic, environmental, political or socio-economic – and does not imply any limitation.

Furthermore, the delegate also expressly agrees to totally absolve SPNHC 2022 from any responsibility and liability with regard to travel insurance and related costs or claims. It is solely up to the individual to seek out and purchase or otherwise obtain the necessary insurance with regards to his/her travel, etc. and/or to independently issue a claim against any third party that may be responsible for direct or indirect losses or damages caused to or suffered by the delegate en route to and from the conference.

Data Protection Act 1998/2003
SPNHC 2022 will use your personal data only for purposes connected to this meeting and no details will be passed onto any third parties.

Validity of Passports
It is your responsibility to ensure that your passport is valid for travel and we recommend that you check with your local Embassy. Please note that some countries require your passport to be valid for up to 3 months from the date of return.

Important Message
Please be aware of unofficial websites offering hotel accommodation and registration packages. They are not representing SPNHC 2022 and you should only book via this website for registration and we advise you reserve accommodation only via our appointed housing partner.

Should you have any questions, you can email us at spnhc2022@in-conference.org.uk